CCspace guidelines

The following CCspace guidelines are subject to internal review and modification. They may change over time.

Eligible contributors

Items may only be deposited into CCspace by members of the Camosun College community.

Camosun College community members include individuals or groups affiliated with a Camosun department, program, research team, working group, or collaborative project. These include:

  1. Current Camosun faculty and researchers
  2. Current Camosun students with faculty sponsorship
  3. Camosun schools, departments, and administrative units

Other College-affiliated individuals or entities will be considered on a case-by-case basis. The Camosun Library reserves the right to deny materials not within the scope of the CCspace guidelines.

Eligible content

Content submitted to CCspace must be either scholarly, educational, research-oriented, or of cultural or historical value to the Camosun community.

Eligible works include but are not limited to: articles, books, book chapters, conference or workshop proceedings, multimedia materials, exemplary student works as determined by faculty members, and College reports.

CCspace primarily provides access to complete (i.e. "full-text") digital works, but may also include abstracts and citations.

Items are only added to CCspace with the permission of the author/creator, and where allowable under Canadian copyright law or the author’s publishing agreement. For this reason, CCspace may house different versions of previously published journal articles such as:

  • Working drafts
  • Pre-prints (the author’s manuscript with some or all peer reviewed editorial changes made)
  • Published versions (the final version, copy-edited, typeset, and/or otherwise enhanced by the publisher)

Works subject to a publisher's embargo may be added to CCspace during the embargo period, but not made publicly visible until the embargo period had ended.

The Camosun Library reserves the right to remove a work from CCspace without prior notice for administrative or legal reasons. Upon such an occurrence, a metadata record indicating prior storage of the work in the repository may remain visible in perpetuity.

Submission Requirements

Depositors must accept the terms of the CCspace Submission Agreement by which they:

  • Attest that they own the copyright, or have permission from the copyright holder to include their work in CCspace. Any possible copyright issues must be specified when the work is submitted.
  • Attest that the work does not contain any libelous or unlawful matter or violate anyone's right to privacy.
  • Grant the Camosun Library a licence to make the deposited work publicly and freely available on the internet in perpetuity.
  • Allow the Library to migrate the work to different digital platforms managed by Camosun Library, as needed, in order to ensure that it remains publicly-accessible.

Depositors must provide bibliographic metadata for their works (i.e., title, abstract, keywords, etc.).

Depositors must provide a digital copy of the version of the work that may be legally included in CCspace.

Student works must be approved by a sponsoring faculty member or department prior to submission.

Questions or Submissions

To submit materials to CCspace or make other inquiries about the repository, contact the CCspace administrator or alternate contact:

Alternate Contact:

Moderation and Quality Control

Works must not contain libelous or other unlawful matter, or material that violates anyone's right to privacy. If the repository receives proof of a legal or privacy violation, the relevant item will be removed immediately.

The validity and authenticity of the content of submissions is the responsibility of the depositor.

In the case of student works, the sponsoring faculty member or department is responsible for verifying the quality of submissions.

The CCspace administrators are not responsible for evaluating the intellectual or legal content of submissions. Items are reviewed only for:

  • The eligibility of the deposit
  • Relevance to the scope of the repository
  • Layout and format within CCspace

Copyright

Canadian Copyright law applies to all submissions.

Contributors must accept the terms of the CCspace Submission Agreement which requires that:

  • The work is the original creation of the depositor;
  • The depositor either owns the copyright of the work or has the explicit, written permission of the copyright holder to post the work in CCspace;
  • Work that contains copyright-protected material created by a third party is accompanied by explicit, written permission from that third-party to include the work in CCspace.

Deposit of previously-published work is allowed only in accordance with the previous publisher's policy.

Depositing in CCspace does not alter the copyright of the work, whether that Copyright is held by the author(s) or publisher.

Any copyright violations are entirely the responsibility of the authors/depositors.

If the repository receives proof of copyright violation, the relevant item will be removed immediately.

For more information about copyright at Camosun, visit our copyright guide.

Non-exclusive Licence 

As part of the CCspace Submission Agreement, depositors must agree to give the Camosun Library a non-exclusive, worldwide, perpetual, and royalty-free licence to copy, store, distribute, and transmit the submission over the internet through CCspace.

By signing this non-exclusive licence, contributors are not transferring copyright to Camosun Library; they are simply giving the Camosun Library permission to make the work publicly-available on the internet, and allowing Camosun to archive this work in CCspace.

The rights granted to the Camosun Library under this licence will last in perpetuity. The licence gives the Camosun Library permission to migrate the work to newer formats for the purpose of preserving the work and maintaining its accessibility.

Access and Re-Use

Anyone may access the items held in CCspace free of charge.

Items may not be harvested by robots except transiently for full-text indexing or citation analysis.

Re-use of CCspace metadata:

  • The metadata may be re-used for not-for-profit purposes, provided the OAI identifier or a link to the original metadata is given.
  • The metadata may not be re-used in any medium for commercial purposes without formal permission.

The Camosun Library is not responsible for any use or misuse by third parties who access works through CCspace.

Privacy

Google Analytics

CCspace uses Google Analytics, a Web analytics service provided by Google, to help understand how the site is being used and to improve the interface and services. Google Analytics operates through the use of a "cookie," which is a text file placed on a user's computer that contains information about their use of CCspace. The information stored in the cookie (including user's IP address) will be transmitted to and stored by Google. CCspace uses this information for analytical and feature-improvement related purposes only. It is not shared with any third parties. For more information on Google Analytics and Google's privacy policy, please visit http://www.google.com/intl/en/privacy.html

CCspace users can opt out of this tracking by using one of the following methods:

  • Turn off cookies in the preferences setting in browser.
  • Use the Google Analytics opt-out browser add-on.

Assessments

Information and data obtained by CCspace in support of assessment of services, collections, resources, etc., or in support of research related to repository services, are considered confidential and will not be shared except in aggregates or with the express permission of participants, to protect privacy.

Retention and Withdrawal

Retention Period

  • CCspace is meant to be a permanent repository. Items are stored indefinitely
  • The repository generates persistent URLs for each descriptive record.

Version Control  

  • Changes to deposited items are not normally permitted.
  • Contributors seeking to update items in CCspace must contact the CCspace Administrator.
  • Applications for changes will be evaluated on a case-by-case basis.
  • If changes to deposited items are deemed necessary, updated copies may be added alongside the original rather than replace it. In instances where earlier and later versions of items appear together, the most recent version will be clearly identified.

Withdrawal Policy

  • Items may not normally be withdrawn from the repository.
  • Acceptable reasons for withdrawal include, but are not limited to: 
    • Proven copyright violation or plagiarism
    • Legal requirements and proven violations
    • Falsified research
  • Contributors seeking to withdraw items from CCspace must contact the CCspace Administrator.
  • Applications for withdrawals will be evaluated on a case-by-case basis.
  • Withdrawal requests for items with more than one author/creator must provide consensus of all authors/creators (or provide strong reasoning as to why consensus for withdrawal from all authors/creators is unable to be granted).
  • Withdrawn items are not deleted, per se, but are removed from public view.
  • Withdrawn items' identifiers/URLs and some metadata is retained indefinitely.
  • Original URL's will continue to point to ‘tombstone’ citations, to avoid broken links and retain the item’s use history.